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Department: Fleet Services
Director: Abby Owens, Director of Public Works
Agenda Item: Eight (8) Full-Size Pick-Up Trucks
Recommended Action: Purchase from an Existing Contract
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Item Summary
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To approve the purchase of eight (8) Full-Size Pick-Up Trucks in the amount of $359,554 from Randall Reed's Prestige Ford through an existing contract; and authorizing the City Manager to execute all necessary documents. (HGAC Contract No. VE05-24)
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Background
It is the recommendation of Fleet Services to purchase eight (8) Full-Size Pick-up Trucks in the amount of $359,554 from Randall Reed's Prestige Ford through HGAC Contract No. VE05-24. Fleet Services has reviewed multiple bids and found this to be the best value for the City.
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Eight (8) units are scheduled replacements from Capital Outlay FY2025-26 and will replace the following: unit 19313 in cost center 421 - Customer and Utility Services, unit 08312 in cost center 635 - Park Planning, unit 11316 in cost center 637 - Athletic Fields Maintenance, unit 11318 in cost center 645 - Park Services; unit 13303 in cost center 648 - Ground Maintenance District #2, units 17313 and 16305 in cost center 742 - Streets, and unit 15320 in cost center 761 - Utility Maintenance Administration.
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The purchase of these units is necessary for the following reasons:
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1. These units are essential to the department's daily operations and are required to maintain current service levels.
2. The old units are in need of replacement. The determination for the need of replacement is based on age, usage, maintenance cost, and re-sale value. Based on these criteria, Fleet Services recommends the replacement of the above units.
3. If these units are not replaced, we will incur additional maintenance costs, and the salvage value will be greatly depreciated. In addition, the older, aging units will limit the users' ability to perform their duties because of increased breakdowns and additional downtime for repairs.
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