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Department: Public Works
Director: Abby Owens, Director of Public Works
Agenda Item: Purchase of Hot and Cold Mix Asphalt Materials
Recommended Action: Purchase from an Existing Contract
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Item Summary
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To approve the purchase of Hot and Cold Mix Asphalt Materials for an initial term from October 1, 2026, through May 26, 2027, with one (1) automatic one-year renewal for the Public Works Department in the estimated amount of $185,000 from Texas Materials Group, Inc. through an existing contract; and authorizing the City Manager to execute all necessary documents. (City of Garland Contract No. 0784-25)
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Background
Public Works staff recommend awarding a contract to Texas Materials Group, Inc. for the purchase of Hot and Cold Mix asphalt for an initial term through May 26, 2027, with one (1) automatic one-year renewal, in an annual amount of $125,000, for a total contract value of $185,000.
Public Works staff have reviewed a competitively awarded contract between the City of Garland and Texas Materials Group, Inc. for the provision of hot mix and cold mix asphalt materials and determined it is the best value and meets the City’s needs. Garland’s current contract began on May 27, 2025, for one year with two (2) one-year renewals running through May 27, 2028. Public Works staff recommend utilizing this contract for purchasing hot and cold mix asphalt to temporarily patch potholes in streets and alleys until permanent repairs can be completed. Year one will start October 1, 2026, through May 26, 2027, and the one-year renewal will begin May 27, 2027, through May 26, 2028.
Approval of this contract will provide a reliable source for these materials at competitively bid pricing, helping to ensure timely repairs and continuity of operations. Without an awarded contract, Public Works may experience delays in purchasing materials and could incur higher material costs through individual purchases.
Financial Summary/Strategic Goals
Funding for th...
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