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Department: Fleet Services
Director: Abby Owens, Director of Public Works
Agenda Item: Twenty-Two (22) Chevrolet Tahoe Police Pursuit Vehicles
Recommended Action: Purchase from an Existing Contract
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Item Summary
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To approve the purchase of twenty-two (22) Chevrolet Tahoe Police Pursuit Vehicles in the amount of $1,306,110 from Caldwell Country Chevrolet, LLC through an existing contract; and authorizing the City Manager to execute all necessary documents. (BuyBoard Contract No. 724-23)
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Background
It is the recommendation of Fleet Services to purchase twenty-two (22) Chevrolet Tahoe Police Pursuit Vehicles (PPVs) in the amount of $1,306,110 from Caldwell Country Chevrolet, LLC through BuyBoard Contract No.724-23. Fleet Services has reviewed multiple Cooperative Contract quotes and found this to be the best value for the City.
The Chevrolet Tahoe PPV units are scheduled replacements from Capital Outlay FY2026-27.
The purchase of these units is necessary for the following reasons:
1. The marked patrol units will be used to replace vehicles in the patrol, traffic, neighborhood police officer, and crime prevention units.
2. The old units are in need of replacement. The determination for the need of replacement is based on age, usage, maintenance cost, and resale value. Based on these criteria, Fleet Services recommends the replacement of the above units.
3. If these units are not replaced, we will incur additional maintenance costs, and the salvage values will be greatly depreciated. In addition, the older, aging units will limit the users’ ability to perform their duties because of increased breakdowns and additional downtime for repairs
The City is authorized to purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant to Chapter 271 Subchapter F of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (BuyBoard Contract No. 724-23 / City of Plano Contract No. 2026-0677-O)
Financial Summary/Strategic Goals
Funds are available in the FY 2026-27 Equipment Replacement Fund budget to purchase twenty-two (22) Chevrolet Tahoe Police Pursuit Vehicles for scheduled replacements in the Police Department from Caldwell Country Chevrolet, LLC. The estimated purchase amount is $1,306,110 and the total budgeted amount for this item was $1,381,600. The remaining balance of $75,490 will be used for other purchases from the Fleet and Equipment Replacement Fund.
Approval of this purchase relates to the City's Strategic Plan Critical Success Factors of being an Excellent, Innovative, and Accountable City Government with Safe, Vibrant Neighborhoods.
Attachments
Cooperative Quote Recap
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