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Department: Technology Solutions
Director: Roger Wright, Chief Information Officer
Agenda Item: Maintenance Services for the City’s Fiber Optic Cable Infrastructure
Recommended Action: Purchase from an Existing Contract
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Item Summary
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To approve the purchase of maintenance services for the City’s fiber optic cable infrastructure for a one (1) year contract with four (4) one-year City optional renewals for Technology Solutions in the annual estimated amount of $120,000 for a total estimated contract amount of $600,000 from Capco Telecom, LLC through an existing contract; and authorizing the City Manager to execute all necessary documents. (Frisco ISD RFP No. 866-2025-05-30)
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Previous Action/Presentation
In September 2021, City Council approved the purchase of annual fiber maintenance for a total annual amount of $120,000 for a five (5) year term, for a total estimated amount of $600,000 from Capco Telecom LLC.
Background
In 2021, the City of Plano completed a three (3) phased project connecting 80 City facilities and 105 traffic intersections via a fiber optic network to increase network capacity, reliability, and resiliency. Since its implementation, the fiber optic network has become the City's standard connectivity solution. The network provides the primary communications infrastructure supporting business operations, public safety systems, traffic management, and other critical municipal services.
This purchase, if approved, will provide on-demand repair and Texas 811 locate services for the fiber optic cabling that connects City facilities and traffic intersections across the City. Texas 811 participation is required under the Texas Underground Facility Damage Prevention and Safety Act (the Texas One-Call Law).
If the City of Plano does not purchase this maintenance service, the City will be non-compliant with the Texas One-Call Law. Additionally, the City would be subject to time-and-material rates for fiber locates and repairs, which would likely exceed the cost of the proposed purchase.
The City is authorized to purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant to Chapter 271 Subchapter F of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (Frisco ISD Bid Contract RFP No. 866-2025-05-30 / City of Plano Contract No. 2026-0417-OR).
Financial Summary/Strategic Goals
This request is to approve a one (1) year contract with four (4) one-year City optional renewals for a total estimated contract amount of $600,000 to purchase maintenance services from Capco Telecom, LLC. Funding will be available in the annual estimated amount of $120,000 for the 2025-26 through 2029-30 Infrastructure Budgets. All future year expenditures will occur within Council approved appropriations.
Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government.