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Department: Fire
Director: Chris Biggerstaff, Fire Chief
Agenda Item: Replacement Ballistic Equipment
Recommended Action: Purchase from an Existing Contract
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Item Summary
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To approve the purchase of Replacement Ballistic Equipment for Plano Fire-Rescue in the amount of $172,134 from Federal Eastern International, LLC through an existing contract; and authorizing the City Manager to execute all necessary documents. (BuyBoard Contract No. 798-26)
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Background
Plano Fire-Rescue is seeking approval to spend $172,134 to replace their ballistic equipment. If approved, this purchase would include enough helmets, ballistic plates, and plate carriers to supply all front-line riding positions.
Plano Fire-Rescue responds to Active Shooter/Hostile Events (ASHE) and utilizes ballistic equipment to protect its members. The ballistic equipment currently being used has surpassed the five-year expiration date and needs to be replaced.
Plano Fire-Rescue worked closely with the Plano Police Dept. to select the appropriate ballistic equipment needed for their specific responsibilities in an ASHE event.
Failure to award this contract would result in Plano Fire-Rescue not having in-date ballistic equipment.
The City is authorized to purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant to Chapter 271 Subchapter F of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to see competitive bids for items. (BuyBoard Contract No. 798-26 / City of Plano Contract No. 2026-0576-O)
Financial Summary/Strategic Goals
Funding for this item is available in the FY 2025-26 Fire Equipment Replacement Fund. This request is to purchase replacement ballistic equipment for Plano Fire-Rescue, in the estimated amount of $172,134, which will leave a remaining balance of $164,593 for future equipment replacement expenditures.
Approval of this purchase will support the City's Strategic Plan Critical Success Factors of being an Excellent, Innovative, and Accountable City Government with Safe, Vibrant Neighborhoods.
Attachments
Cooperative Quote Recap