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Department: Libraries
Director: Libby Holtmann, Director of Libraries
Agenda Item: Library Materials
Recommended Action: Purchase from an Existing Contract
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Item Summary
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To approve the purchase of library materials for a one (1) year contract with two (2) one-year automatic renewals for Plano Public Library in the annual estimated amount of $300,000 from Follett Content Solutions, LLC through an existing contract; and authorizing the City Manager to execute all necessary documents. (BuyBoard Contract No. 802-26).
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Background
Libraries recommends approval to purchase library materials for Plano Public Library in the annual estimated amount of $300,000 from Follett Content Solutions, LLC.
This vendor is a key book jobber providing libraries with quality material for public consumption. They provide discounted materials in a timely manner in which Plano residents have become accustomed. The impact of not granting this request would affect the quality and relevance of the overall library collection.
The City is authorized to purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant to Chapter 271 Subchapter F of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (BuyBoard Contract No. 802-26 / City of Plano Contract No. 2026-0512-OA).
Financial Summary/Strategic Goals
Funding for this item is available in the 2026-27 Library Technical Services budget. This item proposes a contract between the City of Plano and Follett Content Solutions, LLC for an estimated amount $300,000 for one (1) year, with two (2) one-year renewals. Approval of this item will leave a current year balance of $255,000 for additional purchases. All future year expenditures will be made within approved budget appropriations.
Approval of this item supports the City's Strategic Plan Critical Success Factor of Excellent, Innovative, and Accountable City Government.