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Department: Fire
Director: Chris Biggerstaff, Fire Chief
Agenda Item: PPE Gear Cleaning for Fire-Rescue
Recommended Action: Approval of Contract Modification
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Item Summary
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To approve an increase in the current awarded contract amount of $90,000 by $70,000 for a total estimated contract award amount of $160,000 for the purchase of PPE Gear Cleaning for Fire-Rescue; and authorizing the City Manager to execute all necessary documents. (Contract No. 2022-0572-I, Modification No. 1)
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Background
Plano Fire-Rescue is seeking approval for an expenditure increase of $70,000 for PPE cleaning, inspection, and repair.
Due an increase in PPE cleaning, inspection, and repair, we have surpassed our historical usage and therefore expecting to exceed the original contract amount of $90,000. If approved, the total estimated expenditure amount for this contract would be $125,000 for FY25/26 and $35,000 for FY26/27; for a total estimated contract amount of $160,000.
Failure to approve this expenditure increase would result in Plano Fire-Rescue not having the allocated funds to continue to have our PPE cleaned, inspected, and repaired.
The City is authorized to purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant to Chapter 271 Subchapter F of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (City of Frisco, BVB #2212-016 & City of Plano Contract No. 2022-0572-I)
Financial Summary/Strategic Goals
This item approves an increase of $70,000 to the current contract term for bunker gear cleaning, inspections, and repairs, increasing the total estimated amount in FY 2025-26 by $35,000 and FY 2026-27 by $35,000. Funds are available in the Fire Department budget for this increase and all future year expenditures will occur within council approved appropriations.
Approval of this expenditure increase aligns with the City's Strategic Plan Critical Success Factors of being an Excellent, Innovative, and Accountable City Government with Safe, Vibrant Neighborhoods.