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Department: Public Works
Director: Abby Owens, Director of Public Works
Agenda Item: Arterial Pavement Maintenance Requirements Contract - 2025, Project No. PW-S-00072
Recommended Action: Approval of Contract/Agreement
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Item Summary
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To approve a Tender Agreement between the City of Plano and Westfield Insurance Company and a Completion Contract in the amount of $138,850 between the City of Plano and Vernara LLC, authorizing Vernara LLC to complete Work Order No. 3 of Construction Contract No. 2025-0106-ER Arterial Pavement Maintenance Requirements Contract - 2025, Project No. PW-S-00072; and authorizing the City Manager to execute all necessary documents to resolve this matter.
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Background
The Public Works Department recommends approval of a Tender Agreement with Westfield Insurance Company and a Completion Contract in the amount of $138,850.00 between the City of Plano and Vernara LLC regarding the construction of Work Order No. 3 of Construction Contract No. 2025-0106-ER Arterial Pavement Maintenance Requirements Contract - 2025, Project No. PW-S-00072.
On May 5, 2025, the City of Plano entered into Construction Contract No. 2025-0106-ER with Talbert Companies, LLC (the “Original Contractor”) for Arterial Pavement Maintenance Requirements Contract - 2025, Project No. PW-S-00072. The City of Plano was notified on May 6, 2026 that Westfield Insurance Company (the “Surety”) had taken over financial payments for work on the project and later notified on May 13, 2026 that the Original Contractor was likely to default on the contract. Since these notifications, the City of Plano and Westfield Insurance Company have been in coordination to understand the amount of unpaid work and the remaining work left on the final issued work order of the contract.
As a result, the City of Plano and Westfield Insurance Company propose to enter into a Tender Agreement and a Completion Contract between the City of Plano and Vernara LLC. Vernara LLC will comply with all warranties mandated by the contract, whether implied or expressed. Vernara LLC will be responsible for completing Work Order No. 3 of Construction Contract No. 2025-0106-ER Arterial Pavement Maintenance Requirements Contract - 2025, Project No. PW-S-00072 under the terms of the Performance Bond and the Tender Agreement. By approving this agenda item, the City Council authorizes the City Manager to enter into all necessary agreements to resolve this matter.
The work order in progress as of May 2026 includes approximately 2,600 square yards of arterial concrete repair, 500 square feet of concrete sidewalk repair, and 100 square yards of drive approach on Prestwick Road - Park Boulevard to Highland Drive. If this agreement is not approved, the current open excavations and incomplete repairs will remain until a new contract can be rebid and awarded. This process will take approximately six (6) to nine (9) months, further delaying the project’s completion and delivery to the public.
Financial Summary/Strategic Goals
Funding for this item is budgeted in the 2026-27 Capital Maintenance Fund and is planned for future years as well. Approval of the Completion Contract for construction services for Work Order No. 3 of Construction Contract No. 2025-0106-ER Arterial Pavement Maintenance Requirements Contract - 2025, Project No. PW-S-00072, has a total amount of $138,850.
Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government.
Attachments
Location Map