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Department: Public Works
Director: Abby Owens, Director of Public Works
Agenda Item: Award of Bid for Stone and Aggregates
Recommended Action: Award/Rejection of Bid/Proposal
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Item Summary
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RFB No. 2026-0298-AC for a one (1) year contract with four (4) automatic one-year renewals for Stone and Aggregates to Vulcan Construction Materials, LLC, Big City Crushed Concrete, NSG Logistics, LLC, and E-Lane Freight Services, LLC in the annual amount of $125,000; and authorizing the City Manager to execute all necessary documents.
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Background
Public Works staff recommend a multiple-vendor award contract agreement to Vulcan Construction Materials LLC, Big City Crushed Concrete, NSG Logistics, LLC, and E-Lane Freight Services, LLC for the provision and delivery of crushed rock and flex-base for Public Works operations. The contract is for one (1) year with four (4) one-year automatic renewals with an annual amount of $125,000, for a total contract value of $625,000.
Public Works staff will administer the multiple-vendor contract selecting a vendor based on unit pricing and material availability at the time of the order. Public Works operations utilize crushed rock for embedment of utilities after repairs; flex-base for preparing the subgrade for repairs to streets, alleys and sidewalks; and sand for winter storm response when applying the salt/sand mixture to streets.
If this contract is not awarded by City Council, Public Works staff will be at risk of paying higher prices for these materials and could experience delays in purchasing these materials without contracted vendors.
Financial Summary/Strategic Goals
Funding for this item is available in the General Fund, Municipal Drainage Fund and Water & Sewer Fund budgets. This request is to approve a one (1) year contract with four (4) additional one (1) year automatic renewals with multiple vendors for the purchase and delivery of crushed rock and flex-base. The estimated total to be spent, if all renewals are used, is $625,000 (or $15,000 in FY 2025-26, $125,000 per year in FY 2026-27 through 2029-30, and $110,000 in FY 2030-31). All future year expenditures will occur within council approved appropriations.
Approval of this item aligns with the City's Strategic Plan Critical Success Factor of Excellent, Innovative, and Accountable City Government with Multi-Modal Transportation and Mobility Solutions.
Attachments
Bid Recap