header
Department: Public Works
Director: Abby Owens, Director of Public Works
Agenda Item: RFB No. 2026-0502-ER for Residential Concrete Pavement Maintenance Requirements Contract - 2025, Project No. PW-S-00042
Recommended Action: Award/Rejection of Bid/Proposal
end
Item Summary
title
RFB No. 2026-0502-ER for the initial term of $2,055,600 or two (2) years, whichever occurs first, with two (2) City optional renewals for Residential Concrete Pavement Maintenance Requirements Contract - 2025, Project No. PW-S-00042, for the Public Works Department to ICOS Management, LLC in the amount of $2,055,600 for each term; and authorizing the City Manager to execute all necessary documents.
body
Background
Public Works recommends the bid for RFB No. 2026-0502-ER Residential Concrete Pavement Maintenance Requirements Contract - 2025, Project No. PW-S-00042, be awarded to ICOS Management, LLC in the amount of $2,055,600 for an initial term of two (2) years, or until funds are depleted, whichever occurs first, with two (2) City optional renewals with the same terms. ICOS Management, LLC is the lowest responsive, responsible bidder for this project, conditioned upon timely execution of all necessary documents. A total of 2,264 vendors were notified of the bid, five (5) submitted a “No bid” and fifteen (15) bids were submitted.
This project includes estimates for repairing 27,500 square yards of residential concrete streets, 20,000 square feet of sidewalk, and 62 barrier-free ramps at various locations throughout the City of Plano.
Public Works employs three options for different types of pavement repair needs. City staff typically handle smaller isolated repairs of significantly damaged streets, sidewalks, and alleys. Utilizing City crews for these areas is more cost-effective than a third party due to costs of mobilization and economy of scale. Next, larger areas of repair are bid as separate contracts such as neighborhood zone rehabilitation projects or arterial rehabilitation projects that cover several miles of infrastructure. Finally, requirements projects, such as this one, use location-based work orders that address moderate-sized areas needing repair. Staff create work orders for these areas with greater quantities of concrete repair and traffic control than City crews are able to address. Staff also inspect the third-party construction activities to ensure work is being performed to City specifications.
Public Works staff evaluate both the effectiveness of our street projects and feasibility to do more work with Public Works staff. At this time, sufficient yard/storage space, staff space, and equipment is not available for city staff to perform larger pavement repair projects, such as this residential pavement maintenance requirements project, and still address isolated areas for repair that cost the city more for contractors to complete.
If this project is not awarded, the current list of residential streets will not be repaired. This will result in higher maintenance and replacement costs in the future. In addition, existing ADA compliance issues will not be repaired, leaving pedestrian facilities in an unsafe condition.
Engineer’s estimate for this project is $2,700,000.
Financial Summary/Strategic Goals
Funding for this item is available in the 2025-26 Capital Maintenance Fund and is planned for future years as well. Award of the Residential Concrete Pavement Maintenance Requirements Contract - 2025 has an initial term of two (2) years or $2,055,600 and two (2) City optional renewals of the same term, for an estimated total amount of $6,166,800 if all renewal options are exercised.
Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government.
Attachments
Bid Recap